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PSA RAPS

Requisition Approval and Processing System

Built for Pronto Xi ERP software, our PSA RAPS solution enhances the visibility and tracking of your purchase requisitions from initial requisition through to final goods receipt.

Take Control of Purchasing

While purchase requisitions may seem routine, they are critical to operational efficiency and profitability. A streamlined, transparent procurement system delivers significant value, yet many organizations still rely on manual, disconnected processes. The result is inefficiency, limited visibility, and increased operational risk.

PSA's Requisition Approval and Processing System (RAPS) was developed specifically to address these challenges, bringing structure, speed, and clarity to the entire requisitioning process.

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Operational bottlenecks leading to costly delays

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Suppliers placing your organization on hold

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Or worse, misappropriation of your #1 asset; cash

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Compliance and financial risk

Common Challenges in
Purchase Requisitioning

We know requisitioning from start to finish—and we’ve seen how automation adds efficiency and control to operations.

Why Manual Requisitioning Fails

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Lack of Visibility

Difficult to track requisition status, approvals, and spending in real-time.

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Inconsistent Approval Workflows

Approvals are often delayed, skipped, or applied inconsistently.

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Duplicate or Lost Requests

Email or paper requisitions are prone to being missed or duplicated.

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Limited Spend Control Accountability

Difficult to track who approved what and when.

Why PSA Requisitioning Works

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Real-time tracking

Ensures full visibility into requisition status and expenditures.

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Automated workflows

Enforce consistent approval processes and policy adherence.

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Systemized Internal Controls

Prevents request duplication and ensures no requests are overlooked.

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Budget oversight

Budget controls limit unauthorized or excessive purchases

Enter PSA RAPS
End-to-End Integrated Workflow

At PSA, we simplify complex procurement by delivering an integrated, automated workflow; built directly into Pronto Xi; that gives your team complete control, visibility, and auditability at every step

PSA RAPS provides a paperless, end-to-end requisition process that ensures:

  • Every request is validated and approved according to your Delegation of Authority (DoA) policy.
  • All procurement activity is tracked in real time; from requisition entry through to supplier expediting and warehouse receipt.

Each order progresses through a clearly defined series of status conditions

  • Extended Asset Lifespan: Proactive maintenance and traceability increase component longevity and ROI.
  •  Improved Operational Efficiency
Automated workflows reduce delays and keep critical equipment running.
  • Smarter Decision-Making: Access complete usage and repair history to inform strategy and planning.
  • Regulatory Compliance: Meet maintenance and reporting requirements with built-in audit trails and controls.

RAPS Features
Structured, Yet Flexible

PSA’s RAPS is designed with both structure and adaptability in mind. It offers a powerful feature set that can be configured to match your unique business needs and procurement workflows.

Our experienced consultants work closely with your team to implement a best-practice, systemised requisition process helping you optimise procurement efficiency, enhance vendor management, and maintain compliance across all levels of spend.

📥 Requisitions
Control Spend
Requisition approval processing solution (RAPS)
💡 Power to order anything with control
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Requisition Entry

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RFQ Process

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Dollar Based Approval Workflow

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Budget & Unbudget Review

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Requisition Categories

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Document Management

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📑 Approvals
Fully Automated
12 Levels of Approval hierarchies
📧 Email notifications sent at every step
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Procurement review before approval process

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12 hierarchical approval levels

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Email notifications at each step

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Acknowledge with notes or Approve

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Approvals from your device

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Full visibility and audit log for every change and approval

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📦 Purchasing
Procurement Management
Purchasing, Contract and Expediting Management
📦 Track, Manage and Master every order
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Expediting

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Contract Management

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Goods Receipting

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Automatic Replenishment

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Shipment Costing

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Duties & Freight Management

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Powerful Features, Built for Control

Take full command of your procurement process with a flexible suite of features designed to improve accuracy, visibility, and compliance; from document management to automated approval workflows. PSA RAPS helps you purchase with confidence, at scale.

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Document Management

Raps is integrated with PSA’s cloud-based document management system we call DocReg.You can view every document related to a purchase order at the click of a button in Pronto.

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Requisition review

RAPS allows specific procurement officers to review a requisition before being routed through the approval hierarchy to prevent re-handling of

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Project cost tracking

Project managers can approve project-based orders to ensure proper allocation of costs to unique project cost centers to ensure that project

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Budget visibility

Review purchases against budgets at the time of approval With a single click, budgets by period, year to date and full year budget comparison are available

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12 Approval levels

RAPS authority tree is extended from the foundations of the PO officer tables in Pronto X to twelve (2) approval levels. The dollar limits for stock, non-stock

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Email notification

For every RAPS required action or status change email notifications are sent to users with full requisition details. Users are alerted to key developments such as

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RAPS Workflow

From request to fulfillment PSA ensures complete control, visibility, and automation every step of the way.

Requisition  Initiation
Requisitioner
  • Submits a purchase requisition

  • Automatically notifies the Purchasing Officer

Purchasing Review & Quote
Purchasing Officer
  • Reviews the requisition

  • Requests supplier quotes if needed

  • Collaborates with requisitioner for revisions (if required)

Approval Workflow
Approving Officer
  • Receives requisition approval request

  • Reviews and either: Approves, Rejects,
Acknowledges and escalates to next level if needed

Purchase Order Creation
Purchasing Officer
  • Converts the approved requisition into a Purchase Order (PO)

  • Sends PO to supplier via email

Supplier
  • Delivers goods or services
Warehouse / Requisitioner

  • Receives stock or services

  • Updates system with goods receipt and service confirmation

Frequently Asked Questions

What is PSA RAPS?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Why is RAPS suited to mining operations?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Is RAPS linked to my ERP and Inventory System?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Can approval structures be setup across sites and HQ?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

How many levels of approval can we configure?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Can this system be used in remote or low-connectivity locations?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Is RAPS mobile enabled?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Can project managers approve requisitions tied to job costs?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Will users be notified about status changes?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Are budgets visible during approval?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

How does the system handle FIFO, vacation or sick leave delegation?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Can we attach quotes and other supporting documents to a requisition?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

Does the system support multiple currencies?

PSA RAPS (Requisition Approval and Processing System) is an integrated Pronto Xi solution that adds approval hierarchy level sand workflow to the requisition process.  It enables complex, multi-level approval hierarchies ensuring purchase requisitions are approved in accordance with your companies DoA before release to suppliers.

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